Undergraduate Catalog 2012–2013

Title IV Refund Procedure

Students attending Ithaca College who are receiving federal Title IV financial aid (e.g., federal Direct, Direct PLUS, or Perkins loans; federal Pell, FSEOG grant funds) are required to return the portion of unearned aid if they withdraw, do not register, or otherwise fail to complete the period of enrollment for which the Title IV aid was provided. The return of funds does not apply to any student whose date of withdrawal is beyond the 60 percent enrollment period for which the student has been charged. The last date of attendance is determined by the date the student began the College’s withdrawal process, the student’s last date of recorded attendance, or the midpoint of the semester for a student who leaves without notifying the College.

To determine the percentage of aid earned, divide the number of calendar days completed by the total number of calendar days in the enrollment period (excluding scheduled breaks of five days or more AND days that the student is on approved leave of absence).

Federal financial aid is returned to the program from which it was disbursed based on the percentage of unearned aid. To determine the percentage of unearned aid, subtract the percentage of aid earned from 100. The percentage of unearned aid is then multiplied by the amount of aid disbursed toward allowable institutional charges (e.g., tuition, room, and board).

A refund schedule of tuition and room and board charges based on a 15-week semester is provided below.

1st week100%6th week40%
2nd week85%7th week30%
3rd week70%8th week15%
4th week60%9th week0%
5th week50%

Please note that the above refund policy also applies to students who are not federal aid recipients. It also applies to the return of institutional aid. In the case of any student for whom it is determined that a return must be made to programs based on prorated charges, those funds will be returned in the following order: unsubsidized federal Direct loan, subsidized federal Direct loan, federal Perkins loan, federal Direct PLUS, federal Pell grant, FSEOG funds, and other Title IV aid programs. Finally, if no institutional, state, or private financial aid refund is required, a refund will be made to the student.

When institutional aid is required to be returned, it will be done in the following order: W. G. Egbert Founder’s Grant, Ithaca Access Grant, merit-based scholarships, endowed/restricted scholarships, and other institutional aid programs.

Students who withdraw from an affiliated study-abroad program must be attentive to refund deadlines, both those of the affiliate and those of Ithaca College, as there may be serious financial implications involved in withdrawing from a program near or after the start date of that program.

Students are responsible for informing both the affiliate organization and the Office of International Programs should they withdraw from a planned study-abroad program.

Individuals who attend programs recognized by the College as affiliated study-abroad programs are subject to the following refund policy:

  • A student who withdraws after the start of the program will be subject to the Ithaca College refund policies outlined above.
  • A student who withdraws from the program before the actual start date of the program will be refunded based on the policies of the affiliate organization. The student will be responsible for paying any remaining fees, charges, or withdrawal penalties assessed by the affiliate organization. No financial aid is available to cover these charges.

More detailed information, including examples of refund and repayment calculations, is available in the admission and the student financial services offices.

Any federal aid recipient who is taking a leave of absence or withdrawing within the ninth week should be aware that a return of federal aid may be required even though full tuition and room and board charges will be incurred.

Powered by SmartCatalog IQ